The Opportunity

We are seeking a dynamic and detail-oriented HR and Office Administrator with a solid understanding of IT and computer systems. This individual will play a crucial role in supporting HR functions, managing office operations, and overseeing IT-related administrative tasks. The ideal candidate will be a proactive self-starter with exceptional organizational skills, a keen eye for detail, and a passion for utilizing technology to enhance efficiency and streamline processes. If you thrive in a fast-paced environment and are eager to contribute to the success of both HR and IT operations, we would love to hear from you.

Roles and Responsibilities

Human Resources Support:

• Assist with the recruitment process, including posting job openings, reviewing resumes, scheduling interviews, and preparing offer letters.
• Maintain accurate and up-to-date employee records, ensuring compliance with company policies and legal requirements.
• Assist in onboarding new employees, ensuring a smooth transition into the company and completion of all necessary documentation.
• Coordinate employee training sessions, track attendance, and maintain training records.
• Support the performance management process, including scheduling reviews and maintaining records.
• Assist in employee engagement activities and events.
• Handle confidential HR-related information with discretion and professionalism.
• Manage administratively timekeeping system (e.g., Timetastic or any current system in use) and assist payroll in ensuring attendance and leave data is accurately captured.

Office Administration:

• Manage daily office operations, including ordering office supplies, maintaining equipment, and ensuring the office environment is well-organized and conducive to productivity.
• Handle incoming calls, emails, and mail, responding or directing inquiries as necessary.
• Coordinate and schedule meetings, appointments, and company events.
• Maintain office filing systems, both physical and digital, ensuring records are organized and accessible.
• Act as the point of contact for office visitors and external vendors.

IT and Computer Support:

• Provide basic IT support, troubleshooting hardware and software issues for employees.
• Manage user accounts, passwords, and access permissions for company systems.
• Assist in setting up and configuring new computers, printers, and other office technology.
• Collaborate with external IT vendors and service providers to ensure the smooth operation of IT systems.
• Maintain inventory of office technology and ensure software and hardware are up-to-date and properly maintained.
• Ensure data security protocols are followed, assisting with backups and maintaining secure access to digital files and records.

General Administration:

• Support senior management with administrative tasks, including calendar management, report preparation, and document filing.
• Assist in the preparation and organization of company meetings, including agendas, minutes, and action items.
• Maintain confidentiality and professionalism in all dealings with sensitive information.

Job Qualifications and Experience:

• Completed post-secondary education in Human Resources, Business Administration, Information Technology, or a related field.
• 1-3 years of experience in an administrative, HR, or office management role. Experience with basic IT support is highly desirable.
• Strong knowledge of Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, etc.)
• Familiarity with HR software (e.g., HRDownloads, Timetastic, payroll systems).
• Comfortable using office equipment (printers, copiers, phones) and troubleshooting basic IT issues.
• Understanding of data security and privacy practices.
• Excellent communication skills, both written and verbal.
• Strong attention to detail and organizational skills.
• Ability to handle multiple tasks simultaneously in a fast-paced environment.
• Strong problem-solving abilities and a proactive, can-do attitude.
• Ability to work both independently and as part of a team.
• Strong customer service orientation and a friendly, professional demeanor.
• Knowledge of employment laws and HR best practices is a plus.

What Evoco offers:

• Competitive Salary
• Extended health care
• Dental care
• Vision care
• Life insurance
• Paid time off